Carouselling student class memberships

Introduction

This document explains a procedure for rotating the students of a set of classes, using a carousel approach e.g. with students in classes A, B and C, a carousel rotation could move the students thus:

- the students of class A move into class B, student of B move into C, students of C move into A

Procedure

1. Focus | School | Academic Structure | Curriculum Assignment by Scheme

2. Select scheme for rotation

3. If you have already assigned students to their initial classes, choose the date range appropriate for the second phase of the carousel. The end (“To”) date must be the day before the next stage starts. This may well be the last day of a half-term or other holiday. Now go to step 6

4. If you haven’t yet assigned students to their initial classes, choose a date range appropriate for the first phase of the rotation. This date range should extend from the first day of the academic year to the day before the second stage of the rotation (the latter may well be the last day of a half-term or other holiday). Make and save the necessary students assignments

5. Click on the magnifying glass at the end of the Effective Date Range field and select the date range appropriate for the second phase of the rotation, making sure that the end date is the day before the next stage, even if this is during school holidays

6. Click on Allocate… | Student Carousel Rotation Wizard then Next

7. Check that the date range you require is correct. The reference day should be the day before the start date of the date range. Click Next

8. Tick the groups involved in the Carousel and move them into the correct order for rotation using the Move Up and Move Down buttons. Click Next

9. Choose either Rotate Forwards or Rotate Backwards and click Next

10. Check the settings and click Next. You will then get a message saying it has completed. Click Finish. You can see the results by double-clicking a student to access their timeline.

11. Click Save to save the changes.

Repeat for other phases of the rotation as required.

Simon Wood, SIMS Team, May 2009